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Vendor Information and Application Links
Vendor Applications
Vendor Applications
Vendor Applications
Vendor applications for the May 14, 2022 Stilwell Strawberry Festival will be accepted beginning January 1, 2022. ALL applications and payments must be received by Thursday, May 5, 2022, to meet Oklahoma Tax Commission requirements.
After reading the information and guidelines, scroll down to the online or downloadable application links
Thousands Attend
Vendor Applications
Vendor Applications
Each year thousands of visitors visit Stilwell for the annual Strawberry Festival. With attractions at each end of Division, and along First, Second, Third and Olive Streets, visitors flow through the vendor booths throughout the entire downtown festival area.
Vendor Information
Booth Spaces include Permit
A permit is required for all vendors at the festival. Vendors arranging for space on private property must additionally purchase a vendor permit. Vendors purchasing booth space from Kiwanis do not have an additional permit fee, because it is included in the price of the booth space. Either way, the festival permit covers from 6:00 PM Friday, the day before the festival, until 6:00 PM festival day. A separate permit must be displayed on each booth, stand, or attraction and we will issue permits at check in. Set up may begin as early as 5:00 PM Friday, the day before the festival.
Read the Vendor Guidelines below carefully as there are some new items and some have been changed from last year.
Reserve your Space Early
Booth sites are reserved on a first come, first serve basis and applications will be accepted beginning January 1, 2022. Various price levels are available for you to choose from. The more expensive spaces are those most in demand because of their proximity to the parade route and the Kiwanis Stage.
We will accept entries beginning January 1, 2022 until 5 p.m. on Thursday, May 5, 2022. We cannot accept any late entries due to Oklahoma Tax Commission regulations.
2022 Strawberry Festival Vendor Guidelines
Please read carefully as there have been some changes
• Booth sizes are single – 10' x 10', double – 10' x 20' or triple – 10' x 30' with 5 feet of spacing between every other booth.
• Non-profit booths are divided into two levels: those selling items and those providing information only. See the application for sizes and pricing. The booths with sales will be located together near Division Street.
• We will continue to use the paved parking lot at the west side of the courthouse for Arts and Crafts, in addition to the block beginning at Third Street which we will fill first.
• Pet ordinances will be enforced by the city of Stilwell including not on leash, left in vehicles, and not vaccinated.
• No vendors or vendor products are allowed on the courthouse lawn without special permission.
• Spaces will be reserved only upon verification of application and payment received on a first come-first served basis. If the section you selected is full, we will place you in the next available classification and refund the payment difference upon your arrival. NOTE: There are only eight Platinum booth spaces this year, two on each corner of Division and Second Streets. The only exception is you have a triple or if the first space is taken and you have a double or triple to fit into the second space.
• In case of cancellation prior to festival, refunds are available by request as follows: 60 days or more- 100%, 45- 59 days-75%, 30-44 days - 50%, less than 30 days - 0.
• Electricity is only available in a few arts and crafts sites (no 220) and is not available in the non-profit section. If electricity is needed in these areas, you will need to bring a suitable quiet generator (60 Dba or less).
• Arts and Crafts Vendors, if you are not certain your products qualify for this area, please contact Stilwell Kiwanis at stilwellkiwanis@gmail.com or call 918-797-5097.
• Due to interference with the entertainment on the bandstand, no generators are permitted in the Commercial Prime or Platinum areas.
• If you are mailing in your application and want to use a credit card for payment, you can make payment with PayPal on our website, http://www.strawberrycapital.com/vendors.
• No alcoholic beverages may be sold on city streets at the festival, due to city ordinance.
• No dispensing or sales of any type of medication or controlled substances is allowed, informational materials only may be distributed.
• Booths located in the Platinum and Prime spaces on the south side of Division St. in the courthouse block may not exceed 14 feet in height so as not to block the view from the entertainment stage.
• No stakes may be driven into the street and vendors must provide their own tables and chairs.
• No booths may be set up on city sidewalks, to facilitate the flow of foot traffic.
• All Vendors must follow any applicable Oklahoma Laws and Regulations.
• Food vendors may be required by state officials to produce a health license issued by the state of Oklahoma. Please put the Oklahoma license number on the application. If you do not have an Oklahoma license, you will be required to purchase a temporary license from the Oklahoma State Health Department on Festival day.
• Each vendor must collect and pay state and local sales taxes including non-profits. Oklahoma State Law requires that you provide us your EIN, Oklahoma State Tax Number or Social Security number on your application.
• In case of severe weather or other emergency, official announcements will be made from the Kiwanis stage.
• Vendors must provide their own water. No hoses are allowed across sidewalks or walkways and may NOT be left attached to a faucet.
• No merchandise may be placed beyond the outside line marked on the street. Canopies or awnings are allowed if there are no supports on the street that are outside of the allotted space. Vendors setting up outside the booth space parameter will be required to move into their space within 30 minutes or be shut down.
• Setup time begins at 5:00 p.m. on Friday. Vendors may open for business that evening if desired.
• Booths must be set up and vehicles off the street by 8:00 A.M. on festival day.
• Upon arriving at the festival, check in at the Kiwanis Club tent on the north side of the Courthouse to be issued your permit and the location of your booth space.
• No food preparation will be allowed in or adjoining the arts and crafts area. Any food items for sale must be prepared in a state-licensed facility and prepackaged with the license number on the label. You will still be required to purchase a temporary license from the State Health Department on festival day.
• If you are a non-profit selling food items, you must display your ORIGINAL C3 certificate or you will be required to purchase a temporary license from the State Health Department on festival day. You will still be required to meet State Health Department food safety guidelines.
Vendor Booth General Locations
Booth Location Changes
Due to past overcrowding on Third Street we have changed the booth layout to one side of the street to allow for easy movement of festival attendees and space for emergency vehicles should that be necessary. Additional Arts and Crafts booth space has been added to the paved lot across from the courthouse.
Arts and Crafts
Arts and Crafts booths are located on Division St. between Third and Fourth Street and on the paved lot on Third Street across from the courthouse (see map) The Prime booths are the first few booths along Division beginning at Third Street.
Commercial Booths
The commercial booths are located on both sides of Division Street between First and Third Streets and also on the east side of Third Street between Division and Olive (see map) There are only eight platinum booth spaces available, two on each corner of Second and Division Streets. The only exception is if the corner booth is sold and a vendor wants the second space and needs a double or triple space. The premium fee will be charged for all spaces. The next few spaces away from Second Street will be Prime spaces and the rest will be Standard. Be sure to read the guidelines carefully as there is a booth height restriction on booth locations near the stage.
Non-Profit Booths
Non Profit Booths will be placed on Third Street and on Olive Street next to the Horseshoe Tournament area.
2022 bOOTH sPACE fEES
