Vendors
Vendor Applications
Applications will be accepted beginning January 1, 2019 for Vendor Booth Spaces for the 2019 Festival. Space for vendor booths is limited, so vendors are encouraged to get their applications in early.
Thousands Attend
Each year thousands of visitors visit Stilwell for the annual Strawberry Festival. With attractions at each end of Division, visitors flow through the vendor booths from one end to the other.
Friday Night Entertainment
Entertainment is scheduled on the Kiwanis Stage Friday evening, 4:30 p.m. - 9:30 p.m.
Vendors may want to be set up and open for business at that time.
Vendor Information
Booth Spaces include Permit
A permit is required for all vendors at the festival. Vendors arranging for space on private property must additionally purchase a vendor permit. Vendors purchasing booth space from Kiwanis do not have an additional permit fee, because it is included in the price of the booth space. Either way, the festival permit covers from 6:00 PM Friday, the day before the festival, until 6:00 PM festival day. A separate permit must be displayed on each booth, stand, or attraction. Set up may begin as early as 5:00 PM Friday, the day before the festival.
Reserve your Space Early
Booth sites are reserved on a first come, first serve basis beginning Jan. 1, 2019. Various price levels are available for you to choose from. The more expensive spaces are those most in demand because of their proximity to the parade route and the Kiwanis Stage.
General Vendor Guidelines
- Spaces will be reserved only upon verification of payment received.
- In case of cancellation prior to festival, refunds are available by request as follows: 60 days or more - 100%, 45-59 days - 75%, 30-44 days - 50%, less than 30 days - 0.
- No alcoholic beverages may be sold at the festival.
- No stakes may be driven into the street and vendors must provide their own tables and chairs.
- No booths may be set up on city sidewalks.
- All Vendors must be in compliance with Oklahoma Laws and Regulations.
- Food vendors may be required by state officials to furnish proof that a health permit has been obtained.
- Each vendor is responsible for collection and payment of state and local sales taxes, paid directly to the Oklahoma Tax Commission using their Oklahoma State Tax Number or to the Stilwell Kiwanis Club who will submit the taxes for them.
- In case of severe weather or other emergency, official announcements will be made from the Festival bandstand. Loudspeakers are in place in several locations along Division Street.
- Booths must be set up and vehicles off the street by 8:00 AM on festival day.
- Upon arriving at the festival, check in at the Kiwanis Club tent on the north side of the Courthouse to be issued your permit and the location of your booth space.
Permits (required for every booth)
- Included with purchase of booth space from Kiwanis.
- Purchase separately for booth space rented from local property owners.
- Festival Day Permits - $75 for Commercial entities - $25 for Non-Profits.
- Extended permits - $125 (Extended permits are available beginning 48 hours prior to the carnival opening on Wednesday and ending 48 hours after the festival.)
Permit without Booth Space - PDF available 1-1-2019
Map of Booth Space Areas
Kids Zone Attractions - Call 918-797-5097 for pricing and location.
Payment
(Required before space is reserved.)
Paypal -- Cash -- Check -- Cashier's Check -- Money Order
Mail Payment to:
Stilwell Kiwanis Club
PO Box 1312
Stilwell, OK 74960