2024 VENDORS

2024 STRAWBERRY FESTIVAL VENDOR GUIDELINES

PLEASE READ CAREFULLY AS THERE HAVE BEEN SOME CHANGES

• There are no more booth spaces available for kettle corn sales, effective 01/17/2024.
• Booth sizes are single – 10' x 10', double – 10' x 20' or triple – 10' x 30' with 5 feet of spacing between every other booth.
• Non-profit booths are divided into two levels: those selling items and those providing information only. See the application for sizes and pricing. The booths with sales will be located together near Division Street.
• We will continue to use the paved parking lot at the west side of the courthouse for Arts and Crafts, in addition to the block beginning at Third Street which we will fill first.
• Pet ordinances will be enforced by the city of Stilwell including not on leash, left in vehicles, and not vaccinated.
• No vendors or vendor products are allowed on the courthouse lawn without special permission.
• Spaces will be reserved only upon verification of application and payment received. If the section you selected is full, we will place you in the next available classification and refund the payment difference upon your arrival. NOTE: There are only ten (10) Platinum booth spaces this year, two on each east corner of Division and Second Streets and three on each west corner of Division and Second Streets. The only exceptions would be having some space but not having enough available for your request in which case we would extend for the extra space. 
• In case of cancellation prior to festival, refunds are available by request as follows: 60 days or more- 100%, 45- 59 days-75%, 30-44 days - 50%, less than 30 days - 0.
• Electricity is only available in a very few arts and crafts sites and none is available in the non-profit section. If electricity is needed in these areas, you will need to bring a suitable quiet generator (60 Dba or less). The only other option is to pay for a commercial space.
• Arts and Crafts Vendors, if you are not certain your products qualify for this area, please contact Stilwell Kiwanis at stilwellkiwanis@gmail.com.
• Due to interference with the entertainment on the bandstand, no generators are permitted in the Commercial Prime or Platinum areas.
• No alcoholic beverages may be sold on city streets at the festival, due to city ordinance.
• No wine tasting or similar activities are permitted.
• No dispensing or sales of any type of medication or controlled substances is allowed, informational materials only may be distributed.
• Booths located in the Platinum and Prime spaces on the south side of Division St. in the courthouse block may not exceed 14 feet in height so as not to block the view from the entertainment stage.
• No stakes may be driven into the street and vendors must provide their own tables and chairs.
• No booths may be set up on city sidewalks, to facilitate the flow of foot traffic.
• All Vendors must follow any applicable Oklahoma Laws and Regulations.
• Food vendors may be required by state officials to produce a health permit issued by the state of Oklahoma.
• Each vendor must collect and pay state and local sales taxes including non-profits. Oklahoma State Law requires that you provide us your EIN, Oklahoma State Tax Number or Social Security number on your application.
• In case of severe weather or other emergency, official announcements will be made from the Kiwanis stage.
• Vendors must provide their own water. No hoses are allowed across sidewalks or walkways and may NOT be left attached to a faucet.
• No merchandise may be placed beyond the outside line marked on the street. Canopies or awnings are allowed if there are no supports on the street that are outside of the allotted space. Vendors setting up outside the booth space parameter will be required to move into their space within 30 minutes or be shut down.
• Setup time begins at 12:00 p.m. on Friday. Evening activities on the Kiwanis Stage begin at 6 pm. Vendors may open for business that evening if desired.
• Booths must be set up and vehicles off the street by 8:00 A.M. on Saturday, May 11.
• Upon arriving at the festival, all vendors must check in at the Kiwanis Club tent on the north side of the Courthouse to be issued your permit and the location of your booth space.
• No food preparation will be allowed in or adjoining the arts and crafts area. Any food items for sale must be prepared in a state-licensed facility and prepackaged with the license number on the label. You will still be required to purchase a temporary license from the State Health Department on festival day.
• If you are a non-profit selling food items, you must display your ORIGINAL C3 certificate or you will be required to purchase a temporary license from the State Health Department on Festival Day. You will also be required to meet State Health Department food safety guidelines.