Vendors
Vendor Applications
Applications will be accepted beginning January 1, 2019 for Vendor Booth Spaces for the 2019 Festival. Space for vendor booths is limited, so vendors are encouraged to get their applications in early.
Thousands Attend
Each year thousands of visitors visit Stilwell for the annual Strawberry Festival. With attractions at each end of Division, visitors flow through the vendor booths from one end to the other.
Friday Night Entertainment
Entertainment is scheduled on the Kiwanis Stage Friday evening, 4:30 p.m. - 9:30 p.m.
Vendors can begin setup any time after 5 p.m. when the streets will be closed and can open Friday evening if they wish.
Vendor Information
Booth Spaces include Permit
A permit is required for all vendors at the festival. Vendors arranging for space on private property must additionally purchase a vendor permit. Vendors purchasing booth space from Kiwanis do not have an additional permit fee, because it is included in the price of the booth space. Either way, the festival permit covers from 6:00 PM Friday, the day before the festival, until 6:00 PM festival day. A separate permit must be displayed on each booth, stand, or attraction. Set up may begin as early as 5:00 PM Friday, the day before the festival.
Reserve your Space Early
Booth sites are reserved on a first come, first serve basis beginning Jan. 1, 2019. Various price levels are available for you to choose from. The more expensive spaces are those most in demand because of their proximity to the parade route and the Kiwanis Stage.
General Vendor Guidelines
- Spaces will be reserved only upon verification of payment received.
- In case of cancellation prior to festival, refunds are available by request as follows: 60 days or more - 100%, 45-59 days - 75%, 30-44 days - 50%, less than 30 days - 0.
- No alcoholic beverages may be sold at the festival.
- No stakes may be driven into the street and vendors must provide their own tables and chairs.
- No booths may be set up on city sidewalks.
- All Vendors must be in compliance with Oklahoma Laws and Regulations.
- Food vendors may be required by state officials to furnish proof that a health permit has been obtained.
- Each vendor is responsible for collection and payment of state and local sales taxes, paid directly to the Oklahoma Tax Commission using their Oklahoma State Tax Number or to the Stilwell Kiwanis Club who will submit the taxes for them.
- In case of severe weather or other emergency, official announcements will be made from the Festival bandstand. Loudspeakers are in place in several locations along Division Street.
- Booths must be set up and vehicles off the street by 8:00 AM on festival day.
- Upon arriving at the festival, check in at the Kiwanis Club tent on the north side of the Courthouse to be issued your permit and the location of your booth space.
Permits (required for every booth)
Permits are included with the purchase of booth space from Stilwell Kiwanis.
See Permits without Booth Space Included Section below for information on obtaining a permit when renting booth space from a private property owner.
Map of Booth Space Areas
Kids Zone Attractions - Call 918-797-5097 for pricing and location.
Payment
(Required before space is reserved.)
Paypal -- Cash -- Check -- Cashier's Check -- Money Order
Mail Payment to:
Stilwell Kiwanis Club
PO Box 1312
Stilwell, OK 74960