VENDORS

The Stilwell Kiwanis Club thanks you for joining us in 2025. We will continue our commitment to vendors by providing a festival packed with fun events that will attract streets full of crowds for you to offer your products and services. 

 

In addition to the traditional Saturday festival on May 10, 2025, we once again scheduled entertainment Friday night, May 9, beginning at 6:00 p.m. We allowed vendors to start setting up for business beginning at 12:00 noon Friday. Simultaneously, we closed Division Street so you could start setting up your booth. The block on 2nd Street in front of Fletcher Park was closed to all vehicular traffic on Friday beginning at noon, to allow for safe foot traffic for vendors and activities on the stage. 

 

We updated our application process in 2024 and it is entirely online. You can contact us by email at stilwellkiwanis@gmail.com.


Beginning January 1, 2025, vendors registered on a first come, first served basis, as usual. As soon as they selected their category, completed the application AND made payment, the system reserved their space. 

 

This page is designed to help you with any questions or concerns you may have about the 2025 festival.

Please remember that ALL registrations had to be received by Thursday, May 1, so that we could send all the applications and payments to the Oklahoma Tax Commission eight days before the festival, as required by law.

 

We wish you and your family a very Happy New Year, and we look forward to your participation in our 79th annual Stilwell Strawberry Festival in 2026 and beyond.

Thousands Attend

Each year, thousands of visitors come to Stilwell for the annual Strawberry Festival.  With attractions at each end of Division, and along First, Second, Third and Olive Streets, visitors flow through the vendor booths throughout the entire downtown festival area. Entertainment began at 4:30 p.m. on Friday, May 9. Vendors began setting up at noon on Friday.

VENDOR INFORMATION

Booth Spaces Include Permit

 A permit is required for all vendors at the festival. Vendors arranging for space on private property must additionally purchase a vendor permit. Vendors purchasing booth space from Kiwanis do not have an additional permit fee, because it is included in the price of the booth space. Either way, the festival permit covers from noon Friday, the day before the festival, until 6:00 PM festival day. A separate permit must be displayed on each booth, stand, or attraction and we will issue permits at check in. Set up may begin as early as noon on Friday, the day before the festival.


Read the Vendor Guidelines below carefully as there are some new items and some have been changed from last year. We accepted booth applications exclusively online and paid for using PayPal.


Booth sites are reserved on a first come, first serve basis. Various price levels are available for you to choose from. The more expensive spaces are those most in demand because of their proximity to the parade route and the Kiwanis Stage. 


We cannot accept any late entries due to Oklahoma Tax Commission regulations.

STRAWBERRY FESTIVAL VENDOR GUIDELINES


  • Booth sizes are single – 10' x 10', double – 10' x 20' or triple – 10' x 30' with 5 feet of spacing between every other booth.
  • Non-profit booths are divided into two levels: those selling items and those providing information only. See the application for sizes and pricing. The booths with sales will be located together near Division Street.
  • This year we will return to using the paved parking lot at the west side of the courthouse for Arts and Crafts, in addition to the block beginning at Third Street.
  • Pet ordinances will be enforced by the city of Stilwell including not on leash, left in vehicles, and not vaccinated.
  • No vendors or vendor products are allowed on the courthouse lawn without special permission.
  • Spaces will be reserved only upon verification of application and payment received. If the section you selected is full, we will place you in the next available classification and refund the payment difference upon your arrival. NOTE: There are only nineteen (19) Platinum booth spaces this year. The only exceptions would be having some space but not having enough available for your request in which case we would extend for the extra space. 
  • In case of cancellation prior to festival, refunds are available by request as follows: 60 days or more- 100%, 45- 59 days-75%, 30-44 days - 50%, less than 30 days - 0.
  • Electricity is only available in a very few arts and crafts sites and none is available in the non-profit section. If electricity is needed in these areas, you will need to bring a suitable quiet generator (60 Dba or less). The only other option is to pay for a commercial space.
  • Arts and Crafts Vendors, if you are not certain your products qualify for this area, please contact Stilwell Kiwanis at stilwellkiwanis@gmail.com.
  • Due to interference with the entertainment on the bandstand, no generators are permitted in the Commercial Prime or Platinum areas.
  • No alcoholic beverages may be sold on city streets at the festival, due to city ordinance.
  • No wine tasting or similar activities are permitted.
  • No dispensing or sales of any type of medication or controlled substances is allowed, informational materials only may be distributed.
  • Booths located in the Platinum and Prime spaces on the south side of Division St. in the courthouse block may not exceed 14 feet in height so as not to block the view from the entertainment stage.
  • No stakes may be driven into the street and vendors must provide their own tables and chairs.
  • No booths may be set up on city sidewalks, to facilitate the flow of foot traffic


  • .All Vendors must follow any applicable Oklahoma Laws and Regulations.
  • Food vendors may be required by state officials to produce a health permit issued by the state of Oklahoma.
  • Each vendor must collect and pay state and local sales taxes including non-profits. Oklahoma State Law requires that you provide us your EIN, Oklahoma State Tax Number or Social Security number on your application.
  • In case of severe weather or other emergency, official announcements will be made from the Kiwanis stage.
  • Vendors must provide their own water. No hoses are allowed across sidewalks or walkways and may NOT be left attached to a faucet.
  • No merchandise may be placed beyond the outside line marked on the street. Canopies or awnings are allowed if there are no supports on the street that are outside of the allotted space. Vendors setting up outside the booth space parameter will be required to move into their space within 30 minutes or be shut down.
  • Setup time begins at 12:00 p.m. on Friday. Evening activities on the Kiwanis Stage begin at 6:00 p.m. Vendors may open for business that evening if desired.
  • Booths must be set up and vehicles off the street by 8:00 A.M. on Saturday, May 10.
  • Upon arriving at the festival, all vendors must check in at the Kiwanis Club tent on the north side of the Courthouse to be issued your permit and the location of your booth space.
  • No food preparation will be allowed in or adjoining the arts and crafts area. Any food items for sale must be prepared in a state-licensed facility and prepackaged with the license number on the label. You will still be required to purchase a temporary license from the State Health Department on festival day.
  • If you are a non-profit selling food items, you must display your ORIGINAL C3 certificate or you will be required to purchase a temporary license from the State Health Department on Festival Day. You will also be required to meet State Health Department food safety guidelines.


Commercial

Vendors who sell concessions, merchandise, or operate entertainment attractions for a profit. Food vendors fit into this category if they re a commercial business operation. 


Single booth spaces are 10' X 10'. Sites with electricity are limited, so be sure to indicate on the application if it is needed.


Generators of any kind are not permitted in the Commercial Prime or Platinum areas due to interference with the entertainment on the Stage.


You must furnish your own extension cord(s) and standard 220 adaptors, if needed.


Any water needed by a vendor must be self-contained. NO water may be obtained from a merchant and run to a booth as water hoses cannot be laid on the ground due to the safety hazard.

Non-Profit

Vendors who are not-for-profit organizations, as approved by the Stilwell Kiwanis Club, such as local church groups, school groups, or 501 (C) 3 organizations. If you are a non-profit 501 (C) 3 organization and are selling food items, you must display your ORIGINAL C3 license to receive an exemption from purchase of a temporary food handlers license.


Single booth spaces are 10' X 10' in this area. Non-profit organizations selling products will be located together in the area closest to Division Street.



Electricity is not available in the Non-Profit Vendor Booth Section, so if electricity is needed, you will need to bring a suitable generator.


Any water needed by a vendor must be self-contained. NO water may be obtained from a merchant and run to a booth as water hoses cannot be laid on the ground due to the safety hazard. 

Arts and Crafts

Vendors who showcase and offer for sale a variety of handmade, unique, and specialty items or craft works that are not available in typical retail outlets. T-shirts, sunglasses or any other mass manufactured souvenirs, products or imported goods require a commercial booth and may not be sold in the Arts and Crafts area.


Email stilwellkiwanis@gmail.com if you are not certain your products qualify for this area. 


Single booth spaces are 10' X 10'.


There is no electricity available in the arts and crafts section. You may bring a suitable generator.


 Any water needed by a vendor must be self-contained. NO water may be obtained from a merchant and run to a booth as water hoses cannot be laid on the ground due to the safety hazard. 

VENDOR BOOTH GENERAL LOCATIONS

  • ARTS AND CRAFTS

    Arts and Crafts booths are located on Division St. between Third and Sixth Street and on the paved lot on Third Street across from the courthouse (see map) The Prime Arts and Crafts booths are the first eight booths along Division beginning at Third Street and the first four booths in the courthouse lot. 

  • Commercial Booths

    As with past years, the commercial booths are located on both sides of Division Street between First and Third Streets. NOTE: There are a limited number of Platinum booth spaces this year. The only exceptions would be having some space but not having enough available for your request in which case we would extend for the extra space. The Platinum fee will be charged for all such spaces. The next few booths away from the corner are Prime booths and the rest are Standard booths. Be sure to read the guidelines carefully as there are both height and generator restrictions near the stage.

  • Non-Profit Booths

    Non-profit vendors who are not selling will be charged the same as last year and will be placed on Third Street north of Division. Non-profits that are selling (fundraising other than donation) will be placed as near as possible to Division Street. Any non-profit overflow will be placed on Olive Street back toward Second Street (Parade route).

SERVING FOOD PRODUCTS?

If you have questions about meeting Oklahoma Health Department food safety requirements, you may find the documents listed below helpful. You can also email stilwellkiwanis@gmail.com.

Health Department Regulations (pdf)
Mobile food establishment construction guide (pdf)
Temporary Food Establishments (pdf)

PERMITS (REQUIRED FOR EVERY BOOTH)

Permits are included with the purchase of booth space from Stilwell Kiwanis. If you have purchased booth space directly from Kiwanis you do not need to obtain an additional permit.


See Permits WITHOUT Booth Space Included section below for information on obtaining a permit when renting booth space from a private property owner.


Payment (Required before space is reserved)

Paypal or credit/debit card only.

Kids Zone Attractions

EMAIL

stilwellkiwanis@gmail.com

for pricing and location.

PERMITS WITHOUT BOOTH SPACE INCLUDED

Property Owners on Second Street in Stilwell may have booth space for rent. (Remember you still must get a permit to be able to conduct business at the Strawberry Festival, in addition to whatever rent the property owner charges.) There are no booth spaces available on Second Street between Division and Oak Streets due to the new Fletcher Park.


There is a new offsite food court with full hookups just west of the First United Methodist Church (see map). This food court is designed for long term rentals, but there may be spaces available for Strawberry Festival weekend.  It will not be known whether there are spaces until close to the festival date. If you have questions about food court space email stilwellkiwanis@gmail.com for more information. There are no booth spaces available on Second Street between Division and Oak Streets due to the new Fletcher Park.


  • Permits must be purchased separately for booth space rented from local property owners.
  • Festival Day Permits - $75 for Commercial entities -  $25 for Non-Profits. Purchase from Kiwanis.
  • Extended Permits - $125. Extended permits are available beginning 48 hours prior to the carnival opening on Wednesday and ending 48 hours after the festival. Email stilwellkiwanis@gmail.com for purchase information.


If you wish, you can download the offsite permit application at the link below. Due to Oklahoma Tax Commission regulations we must receive the application and payment by May 4, 2024. Check in at the Kiwanis tent when you arrive to be issued the permit to display on your booth. 

Private Property Owners


Stilwell Pharmacy: 918-696-2500

Stilwell Hardware: 918-696-2124

New Life Church: 918-696-2041

Chad Catron: 918-696-4200