Vendors

Vendor Applications

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Vendor applications are being accepted now for Vendor Booth Spaces for the 2019 Festival.    Space for vendor booths is limited, so vendors are  encouraged to get their applications in early.  Scroll down this page for vendor information, guidelines, prices, and a link to the application form.

Thousands Attend

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Each  year thousands of visitors visit Stilwell for the annual Strawberry  Festival.    With attractions at each  end of Division, visitors flow through the vendor booths from one end  to the other.

Friday Night Entertainment

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Entertainment is scheduled on the Kiwanis Stage Friday evening, 5:00 p.m. - 9:30 p.m.

Vendors can begin setup any time after 5 p.m. when the streets will be closed and can open their booths Friday evening if they wish.

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Vendor Information

Booth Spaces include Permit


A permit is required for all vendors at the festival.  Vendors arranging for space on private property must additionally purchase a vendor permit.  Vendors purchasing booth space from Kiwanis do not have an additional permit fee, because it is included in the price of the booth space.  Either way, the festival permit covers from 6:00 PM Friday, the day before the festival, until 6:00 PM festival day.  A separate permit must be displayed on each booth, stand, or attraction.  Set up may begin as early as 5:00 PM Friday, the day before the festival.  

Reserve your Space Early

Booth sites are reserved on a first come, first serve basis beginning Jan. 1, 2019. Various price levels are available for you to choose from.  The more expensive spaces are those most in demand because of their proximity to the parade route and the Kiwanis Stage.   

Questions? 918-797-5097

General Vendor Guidelines

  • Spaces will be reserved only upon verification of payment received. 
  • In case of cancellation prior to festival, refunds are available by request as follows:  60 days or more - 100%, 45-59 days - 75%, 30-44 days - 50%, less than 30 days - 0.
  • No alcoholic beverages may be sold at the festival.
  • No stakes may be driven into the street and vendors must provide their own tables and chairs.
  • No booths may be set up on city sidewalks.
  • All Vendors must be in compliance with  Oklahoma Laws and Regulations.
  • Food vendors may be required by state officials to furnish proof that a health permit has been obtained.
  • Each  vendor is responsible for collection and payment of state and local  sales taxes, paid directly to the Oklahoma Tax Commission using  their Oklahoma State Tax Number or  to the Stilwell Kiwanis Club who  will submit the taxes for them.
  • In  case of severe weather or other emergency, official announcements will  be made from the Festival bandstand.  Loudspeakers are in place in  several locations along Division Street.
  • Booths must be set up and vehicles off the street by 8:00 AM on festival day.
  • Upon arriving at the festival, check in at the Kiwanis Club tent on the north side of the Courthouse to be issued your permit and the location of your booth space.

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NOTICE TO COMMERCIAL and ARTS & CRAFTS VENDORS!

All of our commercial platinum spaces are sold out as of January 17.  We still have prime and standard spaces available.  We are also sold out of prime Arts and Crafts spaces.  All of our vendor spaces are good as we have designed our vendor areas with attractions at the end of each category and we have good pedestrian flow throughout.  

Commercial

 Vendors who sell concessions, merchandise, or operate entertainment  attractions for a profit.  Food vendors fit into this category if they  are a commercial business operation.   

Single booth spaces are 10' X 10' with a 6 foot aisle between every couple of booths.  Sites with electricity are limited, so be sure to indicate on the application if it is needed.  (Generators are not permitted in the Commercial Prime or Platinum areas due to interference with the entertainment on the Stage.  You must furnish your own extension cord(s) and standard 220 adaptors, if needed.  

Commercial Booth Application

Non-Profit

Vendors who are not-for-profit organizations, as approved by the Stilwell Kiwanis Club, such as local church groups, school groups, or 501 (C) 3 organizations.

Single booth spaces are 10' X 12' in this area.  Electricity is not available in the Non-Profit Vendor Booth Section, so if electricity is needed, you will need to bring a suitable generator.

Non Profit Booth Application

Arts and Crafts

 Vendors  who showcase and offer for sale a variety of  handmade, unique, and specialty items or craft works that are not available in typical retail outlets.  T-shirts, sunglasses or any other mass manufactured souvenirs, products or imported goods require a commercial booth and may not be sold in the Arts and Crafts area.   Call 918-797-5097 if you are not certain your products qualify for this area.  

Single booth spaces are 10' X 12' in this area.  

There is no electricity available in the arts and crafts section.  You may bring a suitable generator.

Arts and Crafts Application
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Permits (required for every booth)

Permits are included with the purchase of booth space from Stilwell Kiwanis.


See Permits without Booth Space Included Section below for information on obtaining a permit when renting booth space from a private property owner.


Payment

(Required before space is reserved)

Paypal -- Cash -- Check --

Cashiers Check -- Money Order


Mail Payment to:

Stilwell Kiwanis Club

PO Box 1312

Stilwell, OK  74960

Kids Zone Attractions - Call 918-797-5097 for pricing and location.

 


Permits without Booth Space Included

  Property Owners on Second Street in Stilwell may have booth space for  rent.  (Remember you still must get a  permit to be able to conduct  business at the Strawberry Festival, in addition to whatever rent the  property owner charges.) 

  

  • Permits must be purchased separately for booth space rented from local property owners.
  • Festival Day Permits - $75 for Commercial entities  -   $25 for Non-Profits. 
  • Extended  permits  - $125  (Extended permits are available beginning 48 hours  prior to the carnival opening on Wednesday and ending 48 hours after the  festival.) 


If you wish, you can download the permit application and fill it out in advance.   Check in at the Kiwanis tent when you arrive  to be issued the permit to display on your booth.      
 

Private Property Owners

Stilwell Pharmacy        918-696-2500                              Stilwell  Hardware       918-696-2124      

New Life  Church         918-696-2041                                 Chad Catron                918-696-4200 

Fletcher Hardware       918-696-7500                              Dow Buckner                918-968-5220

Vendor Permit Application 2019 (pdf)

Download

Strawberry Book Ads

If you are interested in purchasing an ad for your booth or product in our four-color Strawberry Festival Book, click on the link below for information and downloadable or online applications.

Strawberry Book Ads