Vendors

Vendor Applications

 

Applications will be accepted beginning January 1, 2019 for Vendor Booth Spaces for the 2019 Festival.    Space for vendor booths is limited, so vendors are  encouraged to get their applications in early.  

Thousands Attend


Each  year thousands of visitors visit Stilwell for the annual Strawberry  Festival.    With attractions at each  end of Division, visitors flow through the vendor booths from one end  to the other.

Friday Night Entertainment

 

Entertainment on the Kiwanis Stage, 6:30 p.m. - 9:30 p.m.

Vendors may want to be set up and open for business at that time.

General Vendor Guidelines

 

  • No alcoholic beverages may be sold at the festival.
  • No stakes may be driven into the street and vendors must provide their own tables and chairs.
  • No booths may be set up on city sidewalks. 
  • All Vendors must be in compliance with  Oklahoma Laws and Regulations.
  • Food vendors may be required by state officials to furnish proof that a health permit has been obtained.
  • Each  vendor is responsible for collection and payment of state and local  sales taxes, either paid directly to the Oklahoma Tax Commission using  their Oklahoma State Tax Number or  to the Stilwell Kiwanis Club who  will submit the taxes for them.
  • In  case of severe weather or other emergency, official announcements will  be made from the Festival bandstand.  Loudspeakers are in place in  several locations along Division Street.
  • Booths must be set up and vehicles off the street by 8:00 AM on festival day.

Permits (required for every booth)

 

  • Included with purchase of booth space from Kiwanis.
  • Purchase separately for booth space rented from local property owners.
  • Festival Day Permits - $75 for Commercial entities  -   $25 for Non-Profits. 
  • Extended  permits  - $125  (Extended permits are available beginning 48 hours  prior to the carnival opening on Wednesday and ending 48 hours after the  festival.)  

Permit without Booth Space - PDF available 1-1-2019


Map of Booth Space Areas

 

Payment

(Required before space is reserved.)

 Paypal --  Cash  --  Check  --     Cashier's Check  -- Money Order


 Mail Payment to: 

 Stilwell Kiwanis Club

 PO Box 1312

 Stilwell, OK  74960 


Cancellation Policy 

Requested prior to festival

60 days or more -- 100%

 45-59 days -- 75% 

30-44 days -- 50%

 less than 30 days -- 0

Commercial

 Vendors who sell concessions, merchandise, or operate entertainment  attractions for a profit.  Food vendors fit into this category if they  are a commercial business operation.   


Arts and Crafts

 Vendors  whose items are handmade, unique, or art works that are not  available in typical retail outllets. no food items and only handcrafted  items may be sold in this area.  


Non-Profit Vendors

 Not-for-profit organizations, as approved by Stilwell Kiwanis, such as  local church groups, school groups, or 501 (C)3 organizations. 



Note: Booth Space on Private Property

 

Property Owners on Second Street in Stilwell may have booth space for  rent.  (Remember you still must get a $75 permit to be able to conduct  business at the Strawberry Festival, in addition to whatever rent the  property owner charges.)  Check in at the Kiwanis tent when you arrive  to be issued the permit to display on your booth.  
   


  •  Stilwell Pharmacy        918-696-2500
  •  Stilwell  Hardware        918-696-2124                                 
  • New Life  Church           918-696-2041
  • Chad Catron                   918-696-4200
  •  Fletcher Hardware       918-696-7500 
  •   Dow Buckner               918-968-5220