Vendors

Vendor Applications

 

Applications will be accepted beginning January 1, 2019 for Vendor Booth Spaces for the 2019 Festival.    Space for vendor booths is limited, so vendors are  encouraged to get their applications in early.  

Thousands Attend


Each  year thousands of visitors visit Stilwell for the annual Strawberry  Festival.    With attractions at each  end of Division, visitors flow through the vendor booths from one end  to the other.

Friday Night Entertainment

Entertainment is scheduled on the Kiwanis Stage Friday evening, 4:30 p.m. - 9:30 p.m.

Vendors may want to be set up and open for business at that time.


Vendor Information

Booth Spaces include Permit


A permit is required for all vendors at the festival.  Vendors arranging for space on private property must additionally purchase a vendor permit.  Vendors purchasing booth space from Kiwanis do not have an additional permit fee, because it is included in the price of the booth space.  Either way, the festival permit covers from 6:00 PM Friday, the day before the festival, until 6:00 PM festival day.  A separate permit must be displayed on each booth, stand, or attraction.  Set up may begin as early as 5:00 PM Friday, the day before the festival.  

Reserve your Space Early

Booth sites are reserved on a first come, first serve basis beginning Jan. 1, 2019. Various price levels are available for you to choose from.  The more expensive spaces are those most in demand because of their proximity to the parade route and the Kiwanis Stage.   

Questions? 918-797-5097

General Vendor Guidelines

  • Spaces will be reserved only upon verification of payment received. 
  • In case of cancellation prior to festival, refunds are available by request as follows:  60 days or more - 100%, 45-59 days - 75%, 30-44 days - 50%, less than 30 days - 0.
  • No alcoholic beverages may be sold at the festival.
  • No stakes may be driven into the street and vendors must provide their own tables and chairs.
  • No booths may be set up on city sidewalks.
  • All Vendors must be in compliance with  Oklahoma Laws and Regulations.
  • Food vendors may be required by state officials to furnish proof that a health permit has been obtained.
  • Each  vendor is responsible for collection and payment of state and local  sales taxes, paid directly to the Oklahoma Tax Commission using  their Oklahoma State Tax Number or  to the Stilwell Kiwanis Club who  will submit the taxes for them.
  • In  case of severe weather or other emergency, official announcements will  be made from the Festival bandstand.  Loudspeakers are in place in  several locations along Division Street.
  • Booths must be set up and vehicles off the street by 8:00 AM on festival day.
  • Upon arriving at the festival, check in at the Kiwanis Club tent on the north side of the Courthouse to be issued your permit and the location of your booth space.

Permits (required for every booth)

 

  • Included with purchase of booth space from Kiwanis.
  • Purchase separately for booth space rented from local property owners.
  • Festival Day Permits - $75 for Commercial entities  -   $25 for Non-Profits. 
  • Extended  permits  - $125  (Extended permits are available beginning 48 hours  prior to the carnival opening on Wednesday and ending 48 hours after the  festival.)  

Permit without Booth Space - PDF available 1-1-2019


Map of Booth Space Areas

Kids Zone Attractions - Call 918-797-5097 for pricing and location.

 

Payment

(Required before space is reserved.)

 Paypal --  Cash  --  Check  --     Cashier's Check  -- Money Order


 Mail Payment to: 

 Stilwell Kiwanis Club

 PO Box 1312

 Stilwell, OK  74960 

Commercial

 Vendors who sell concessions, merchandise, or operate entertainment  attractions for a profit.  Food vendors fit into this category if they  are a commercial business operation.   

Single booth spaces are 10' X 10' with a 6 foot aisle between every couple of booths.  Sites with electricity are limited, so be sure to indicate on the application if it is needed.  (Generators are not permitted in the Commercial Prime or Platinum areas due to interference with the entertainment on the Stage.  You must furnish your own extension cord(s) and standard 220 adaptors, if needed.  

Commercial Booth

Non-Profit

Vendors who are not-for-profit organizations, as approved by the Stilwell Kiwanis Club, such as local church groups, school groups, or 501 (C) 3 organizations.

Single booth spaces are 10' X 12' in this area.  Electricity is not available in the Non-Profit Vendor Booth Section, so if electricity is needed, you will need to bring a suitable generator.

Non-Profit Booth

Arts and Crafts

 Vendors  who showcase and offer for sale a variety of  handmade, unique, and specialty items or craft works that are not available in typical retail outlets.  T-shirts, sunglasses or any other mass manufactured souvenirs, products or imported goods require a commercial booth and may not be sold in the Arts and Crafts area.   Call 918-797-5097 if you are not certain you products qualify for this area.  

Single booth spaces are 10' X 12' in this area.  

Sites with electricity are limited, so be sure to indicate on the application if it is needed.  You must furnish your own extension cord(s).  

Arts and Crafts Booth

Note: Booth Space on Private Property

 

Property Owners on Second Street in Stilwell may have booth space for  rent.  (Remember you still must get a $75 permit to be able to conduct  business at the Strawberry Festival, in addition to whatever rent the  property owner charges.)  Check in at the Kiwanis tent when you arrive  to be issued the permit to display on your booth.  
   


  •  Stilwell Pharmacy        918-696-2500
  •  Stilwell  Hardware       918-696-2124                                 
  •  New Life  Church         918-696-2041
  •  Chad Catron                 918-696-4200
  •  Fletcher Hardware       918-696-7500 
  •  Dow Buckner                918-968-5220